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A photo or PDF becomes a filled-in invoice, bill or expense record

This Odoo invoice digitization app reads a scan, a snapshot or a PDF and fills in the invoice, bill or expense for you. The product and the customer or vendor are matched against your own records. You review the result and confirm.

  • Odoo 17.0 – 20.0
  • Community & Enterprise
  • Odoo.sh · On-premise
  • Odoo Online

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Invoice, bill and expense data entry before and after this app

Without the connector by hand

  1. Type every line of each invoice, bill or receipt by hand
  2. Search for the right product on each document line yourself
  3. Look up the customer or vendor and select the partner manually
  4. Open an emailed invoice and retype the details into Odoo

With the connector automatic

  1. Drag and drop a photo or PDF, and AI fills in the details
  2. Lines are matched against your catalog by name or SKU
  3. The partner is detected by name or VAT/Tax ID
  4. Emailed invoices are picked up and their key details extracted

Turn digitization on per document type

You decide which documents AI reads. The settings screen lists invoices, bills and expenses, each with its own switch, so a team that only wants vendor bills processed can leave customer invoices alone. The same screen chooses the engine behind the extraction, and the default Odoo AI is ready to use without an account of your own.

Odoo settings with digitization enabled per document type and the default Odoo AI selected

Use your own OpenAI account

Teams that already pay for OpenAI can keep that arrangement. Switch the setting away from the default Odoo AI and connect your own key, and digitization then runs on your account and your quota. Everything else behaves the same way, so the documents you enabled are read and the fields come back filled in. It is one setting, so you can start on the default and change later.

Odoo digitization settings using your own OpenAI key instead of the default Odoo AI

Drag and drop a vendor bill

A bill becomes a record without typing. Open the bill, drag the file onto it or upload it, and AI reads the document and populates the details. Photos work as well as PDF files, so a phone snapshot of a paper bill is enough to start. What you get is an ordinary Odoo bill, waiting for someone to check it and confirm.

A bill file dropped onto an Odoo form, with AI Digitize filling in the extracted details

Products and partners matched for you

The extracted lines point at your own records. Every product on the document is matched against your catalog by name or SKU, and the vendor or customer is matched by name or VAT/Tax ID. That takes away the searching and selecting that normally follows a scan. Anything the match gets wrong is visible on the form before you confirm the record.

Odoo bill lines with catalog products matched and the vendor detected by AI Digitize

Digitize expense receipts too

Reimbursement receipts follow the same path as bills. Drag or scan a receipt into an expense, and the app pulls out the details and auto-detects the product or category it belongs to. Staff hand in a photo instead of a typed claim, and finance reviews records that already carry the figures. The Odoo Expenses app needs to be installed for this part.

An Odoo expense created from a scanned receipt, with the category detected by AI Digitize

Supported Odoo versions

Odoo versionEditionsHosting PriceLatest release
20.0 Community & Enterprise Odoo.sh · On-premise €99 No release notes Buy
19.0 Community & Enterprise Odoo.sh · On-premise €99 No release notes Buy
18.0 Community & Enterprise Odoo.sh · On-premise €99 No release notes Buy
17.0 Community & Enterprise Odoo.sh · On-premise €99 No release notes Buy

Support for Account Invoice, Bill and Expense Digitization

The developers who build the app answer your tickets.

Open a ticket Opens our helpdesk with this app already selected
Free app support from purchase
60 days
First response in working hours, typical
4–6 hours
Support hours, 10:00–18:00 IST
Mon–Fri

Support policy Support after 60 days

How to set up AI invoice digitization in Odoo

  1. Install the prerequisites

    The app leans on software that sits on the server. Your administrator adds the PyMuPDF, pytesseract, opencv-python and pdf2image Python libraries, then installs the Odoo Expenses app and TeqStars' OpenAI Integration Core.

  2. Pick the AI and the documents

    Open the digitization settings to say which records AI should handle. Invoices, bills and expenses each switch on separately. For the engine, keep the default Odoo AI or connect the OpenAI key you already use.

  3. Send in a document

    Get the file to the record. Drag it onto the form, upload a scan or a photo, or let an invoice that reaches you by email be picked up and digitized instead.

  4. Check and confirm

    AI fills the fields and proposes the matching product along with the customer or vendor. Read the record once, correct anything the scan misread, then confirm it so it joins your books.

Questions before you buy

Not answered here? Talk to the team.

Yes. The default Odoo AI does the extraction, so you can begin without signing up anywhere. If you would rather put the usage on your own account and quota, connect your OpenAI key in the digitization settings and the app uses that instead. In both cases, TeqStars' OpenAI Integration Core app has to be installed.

It works with Odoo Community and Odoo Enterprise on your own servers, and with Enterprise on Odoo.sh. Odoo Online does not permit third-party apps, so the app cannot be installed there. We ship it for Odoo 17.0, 18.0, 19.0 and 20.0.

It removes a lot of typing, but like any OCR technology it can misread something. Treat each digitized record as a draft. The extracted details, the matched product and the detected customer or vendor all sit on the form, and you confirm the record yourself, so a wrong figure gets corrected before it reaches your accounts.

They can be digitized as well. Rather than opening the message and keying the figures again, the app takes the invoice and extracts the key information into a record. That helps back-office teams dealing with a steady flow of emailed documents. As with an upload, someone reads the result before confirming it.

Any team that enters invoices, bills or expenses by hand. Accounting and finance groups use it to reduce typing on vendor bills, customer invoices and employee reimbursements. Back-office and data entry teams use it for volumes of scanned paper and emailed documents that would otherwise be retyped line by line.

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