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Odoo and Google Drive, OneDrive or Dropbox keep the same files

Connect Google Drive, OneDrive, SharePoint, Dropbox, Nextcloud and ownCloud to Odoo at the same time. Attachments on a saved record are uploaded to the folder your rules name, and cloud changes come back into Odoo. Portal users open only what you share with them.

  • Odoo 18.0 – 20.0
  • Community & Enterprise
  • Odoo.sh · On-premise
  • Odoo Online

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Document work before and after the cloud connector

Without the connector by hand

  1. Download a file from Odoo, then upload it to Google Drive by hand
  2. Create a folder for each customer or order on the drive yourself
  3. Email contracts and quotes to customers as attachments
  4. Re-upload files a colleague renamed or moved in the cloud
  5. Ask for more server storage as attachments pile up
  6. Dig through server logs when someone says a file is missing

With the connector automatic

  1. Attachments on a saved record are uploaded to the matching cloud folder
  2. Directory rules create each record's folder from the pattern you set
  3. Customers open shared files on the Odoo portal as Viewer or Editor
  4. Cloud renames and moves update the Odoo document
  5. Attachment offload moves file content to the cloud, records stay in Odoo
  6. Activity logs name the reason, and failed uploads retry on your schedule

Documents, attachments and deletions between Odoo and your cloud drives

Every object the connector handles, which way it travels and what triggers it.

DataDirectionWhat happens & when
Documents

A change in the connected cloud, or the sync run you schedule
Folders and subfolders

A directory created on either side
Record attachments

Saving a record, once attachment sync is on for that connection
Attachments added before setup

You switch on Upload Existing Attachments and press Sync Existing Attachments
Renames and moves

A file or folder renamed or moved in the cloud service
Deletions

Deleting in Odoo always, cloud deletions only with the Delete event ticked
Attachment file content

Ticking Move Attachments to External Storage, or the button on one attachment

Invoice and receipt files uploaded on save

Switch on Real-Time Attachment Sync to Cloud? for a connection and every file attached to a record is uploaded when you save it. An invoice PDF, a receipt or an expense report reaches the cloud folder your rules name, so finance files sit together on the drive your team already uses. Edits made to those files in the cloud update the Odoo copy.

Odoo invoice and receipt attachments synced into cloud folders for Invoices, Receipts, Reports and Taxes

A cloud folder for every record

Set the folder pattern once per model and new records file themselves. A rule carries a Rule Name, the Model To Sync, a Directory Name and a Priority that decides which rule applies first. Nest a rule under a parent rule to put each customer folder inside its parent folder, or use Only with attachments and Only These Records to narrow it. Records Matching Now counts what your filter catches before you save.

Auto directory rule in Odoo setting the folder pattern that new records of a model get on the cloud

Browse and upload in the File Manager

Open Cloud Storage, File Manager, Directory to walk the folder tree, drag files in, preview one without downloading it, and rename, move or search across folders. Each document shows its size, type, sync status and last upload, plus a link that opens the file in Google Drive, Dropbox or whichever provider holds it. You see the folders you own or that someone shared with you.

File Manager in Odoo showing cloud folders, breadcrumbs, drag-and-drop upload and a details panel

Customer and vendor portal sharing

Share one document or a whole directory with internal users and contacts, as Viewer or Editor. Set Access Expires On, tick Notify by Email, or turn on a share link that stops working on the date you pick. Customers and vendors get a Cloud Documents card on the portal home, where they preview, download and upload what you shared. Sharing in Odoo never changes permissions on your drive.

Files marked Shared in Odoo and opened by a customer through a secure portal link to preview or download

Move attachment files off your server

Tick Move Attachments to External Storage and the app moves attachment files from the Odoo filestore to the connected cloud. The attachment records stay in Odoo, so sales orders and contracts still open normally. Each moved attachment lists its External Copies, naming the provider that holds it, the status and the last error. Clear the setting and press Bring Files Back into Odoo to reverse the move.

Odoo sales order and contract attachments moved from on-premise storage into cloud folders

Six cloud connections side by side

Watch all six connections on one screen, each with its own folder, events and settings. A card shows whether the connection is Connected, how much storage the account uses, and how many documents and directories it holds, with an Attention Needed strip when something waits for you. Missing Scopes names the permissions you still have to grant on the cloud account. Odoo allows one connection per service.

Cloud Storage overview in Odoo with six connected providers, their health, storage used and document counts

Storage and sync health on one dashboard

The dashboard counts your documents and directories, the providers connected, and the storage used against what the accounts hold. A sync ring shows the share already uploaded. Charts split documents by provider, by file type and by directory, beside a list of the most recent documents. You can tell where your files sit before a colleague asks you.

Advanced Cloud Storage Solution dashboard in Odoo with document counts, storage used and charts by provider

Upload the attachments you already had

Files attached before you turned sync on stay where they are, so your drive is not flooded on day one. When you do want them up there, switch on Upload Existing Attachments in the settings and press Sync Existing Attachments on the provider. The transfer runs in the background and shows what finished, what still waits and what is retrying. A failed file keeps its reason and its retry time.

Progress of existing Odoo attachments moving to cloud storage, with completed, queued and retrying counts

Supported Odoo versions

Odoo versionEditionsHosting PriceLatest release
20.0 Community & Enterprise Odoo.sh · On-premise €169.99 20.0.1.0.0 Buy Docs
19.0 Community & Enterprise Odoo.sh · On-premise €169.99 19.0.1.0.0 Buy Docs
18.0 Community & Enterprise Odoo.sh · On-premise €169.99 No release notes Buy

Support for Advanced Cloud Storage Solution

The developers who build the app answer your tickets.

Open a ticket Opens our helpdesk with this app already selected Chat with us Quick questions, in live chat Read the docs Setup guides and features No docs for this version
Free app support from purchase
60 days
First response in working hours, typical
4–6 hours
Support hours, 10:00–18:00 IST
Mon–Fri

Support policy Support after 60 days

Advanced Cloud Storage Solution video tutorials

Dropbox configuration

Watch on YouTube
  1. Dropbox configuration
  2. Google Drive configuration
  3. OneDrive & SharePoint configuration
  4. Nextcloud & ownCloud configuration

How to connect Google Drive, OneDrive or Dropbox to Odoo

  1. Install and open Cloud Storage

    Install the app from Odoo Apps. A Cloud Storage menu appears, holding Configuration, File Manager and Queues, which is where every later setting lives.

  2. Get your login details

    Each service hands you what the connection needs. Google Drive, OneDrive, SharePoint and Dropbox give a Client ID and Client Secret. Nextcloud and ownCloud take your server address, a username and an app password.

  3. Create the provider and connect

    Under Configuration, Connections, Providers, click New, pick the Provider Type and paste your details. Copy the Redirect URI into the app on the cloud side, sign in once, then use Test Connection and Connect.

  4. Pick the changes and sync

    Activate the event lines on the connection to decide which cloud changes reach Odoo, then run a first sync. Switch on Real-Time Attachment Sync to Cloud? so new attachments are uploaded when a record is saved.

  5. Turn on the background jobs

    Scheduled actions arrive switched off. Enable the ones you want under Settings, Technical, Automation, Scheduled Actions, so changes are collected on the schedule you set whenever live updates cannot reach your server.

Questions before you buy

Not answered here? Talk to the team.

It ships for Odoo 18.0, 19.0 and 20.0, in Community and Enterprise on your own server, and it also runs on Odoo.sh. Odoo Online does not accept third-party apps, so the connector cannot be installed there. Live updates from the cloud also need an https address, so they do not work on localhost or an intranet.

No, Odoo keeps one connection per cloud service, so a second Google Drive or OneDrive is refused. All six services can run at once, each with its own folder, its own events and its own schedule. Every connection syncs separately, and the connection name shows on each file, folder and log line.

Yes, deleting it in Odoo removes the copy on the provider. The other direction is your decision: tick the Delete event on the connection and files deleted in the cloud are removed in Odoo as well. A mirrored file also goes from every other connected cloud, so keep an independent backup of anything important.

No, renames and moves are imported only. A file renamed or moved in Google Drive, SharePoint or Dropbox updates the matching Odoo document, while the same change made in Odoo leaves the cloud copy where it was. Documents, folders and deletions are handled in both directions.

It waits with its reason instead of holding up the rest. Open Cloud Storage, Queues, Logs and filter on errors to read what went wrong, then press Upload to Cloud on the file or leave it for the next scheduled run. The connection can also create a to-do for the users you name as responsible.

The uninstall dialog lists them under Attachments Stored Outside Odoo. To keep those files, cancel the uninstall, clear Move Attachments to External Storage, press Bring Files Back into Odoo, then uninstall again. Force Uninstall skips that, so use it only when you no longer need the listed files in Odoo. Single attachments cannot be brought back one by one.

Only the people you allow. The app adds its own user and manager groups, plus rules on every folder and document, so a person sees what they own or what has been shared with them, portal users included. On a document or directory, the Members list shows each contact, their role and when their access ends.

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